A paper trail for the parts of property management that always go undocumented.
Move-ins, move-outs, maintenance, lease violations. Turn each one into a structured digital flow. Tenants and vendors complete their part. You get a finalized PDF, every time.
The most important records in property management are also the most poorly kept.
Your PMS handles rent, leases, and accounting. The other half (the photos, the condition notes, the maintenance receipts, the violation timeline) lives in someone's camera roll, email thread, and memory.
Photos that prove nothing
Move-in photos on one phone, move-out photos on another, and no way to compare them when the deposit math starts.
Repairs with no timeline
The tenant called Tuesday, you texted the plumber Wednesday, the receipt is in someone's email. Who pays for what is a guess.
Violations with no paper trail
Three noise complaints, two warnings, one phone call you swear happened, and nothing on paper when the lawyer asks.
Four flows. One record at the end of each.
Launch a flow when something happens. Tenants, vendors, and you each complete your part. The result is a clean, exportable record attached to the property.
Move-In Record
$10 / recordA documented baseline before the tenant moves in. Photos, condition notes, tenant-submitted issues, keys, utilities, signatures.
Learn moreMove-Out
$15 / recordWalk the unit room-by-room. Photos, damage and cleaning notes, returned keys, signature, exportable PDF.
Learn moreMaintenance Record
$5 / recordTrack a repair from tenant request to completion. Photos, vendor notes, approvals, receipts, and a clean timeline you can export.
Learn moreLease Violation Record
$10 / recordDocument tenant issues with photos, lease references, communication history, follow-ups, and a PDF you'd be comfortable handing to a lawyer.
Learn moreEvery flow lands in the same record set.
Properties, contacts, photos, files, billing, and a timestamped history. All in one place. Every record is exportable as PDF the moment it's finalized.
$5 to $15 per record, or $99/mo unlimited.
Pay per workflow when you need one: Move-In $10, Move-Out $15, Maintenance $5, Lease Violation $10. Run more than ten a month? Go Unlimited for $99/month across up to 100 properties. Your first record is free, no card required.
Built for the moments where the paper trail matters.
Not theoretical use cases. Specific, recurring, expensive-to-mishandle moments every property manager already knows.
A tenant moves out and disputes a damage charge.
You dig through two phones for photos, can't find the move-in pictures, and end up eating the cost.
Move-In Record and Move-Out sit side-by-side in the dashboard. The Deposit Builder PDF lists each deduction with timestamped photos and receipts.
A repair drags on for three weeks.
You forget which vendor came out, who approved the second visit, and what the receipt total was.
The Maintenance Record shows the full timeline: tenant request, triage, vendor visits, receipts, sign-off. Export the PDF for the owner.
You need to evict for repeated lease violations.
You assemble a timeline from texts, calls, neighbor complaints, and your own memory the night before court.
The Lease Violation Record is already there. Each incident is dated, referenced to the lease, with photos and a communication log. The PDF is court-ready.
Not another oversized property management platform.
DiscoveryMark only handles the parts of property management that produce a record. Use it alongside your PMS, accounting, and listing tools. Don't replace them.
One flow, one record
Each flow ends in something exportable: a PDF you can hand to an owner, a tenant, or a lawyer.
From $5 per record, flat
Pay per workflow: $5 for maintenance, $10 for move-in or lease violations, $15 for move-out. Or go Unlimited for $99/month across up to 100 properties. No tiers, no seat counts.
Tenants do the heavy lifting
Most flows send a structured link to the tenant or vendor. They fill in the photos, the notes, the signatures. You finalize.
The four guides that cover everything.
If you only read four things about property documentation, read these. Each one is a deep, practical pillar — the move-in, the move-out, maintenance, and the broad framework that ties them together.
Property Documentation for Landlords: The Complete Reference (2026)
A single reference for everything a landlord or property manager has to document, where each artifact lives, how long it's kept, and how the four documentation categories (move-in, move-out, maintenance, lease violations) connect into one defensible system. Includes an interactive readiness scorecard.
Read the pillar
Move-In Records for Landlords: The Complete 2026 Guide
Everything you need to capture on move-in day so the lease, the walkthrough, the photos, the keys, and the signatures hold up eighteen months later. Built around how disputes actually play out, not how landlord blogs imagine they do.
Read the pillar
Move-Out and Security Deposit Records: The 2026 Landlord Playbook
Most security deposit disputes are lost on the disposition letter, late, vague, or unsupported by the move-in baseline. This is the full playbook: walkthrough, deduction standards, the state-by-state refund clock, and an interactive calculator that builds a defensible itemized letter you can paste straight into an envelope.
Read the pillar
Rental Maintenance Documentation: The Complete Repair Paper Trail Guide (2026)
Every repair has a paper trail (request, triage, vendor, approval, completion) and every stage produces evidence that decides habitability claims, insurance claims, deductions, and audits. This is the system that captures it without doubling your workload.
Read the pillar
Pick the record you wish you had last month.
Move-in. Move-out. A repair. A violation. Run it through DiscoveryMark this month and see what a real paper trail feels like.